Miami, FL · Virtual Bookkeeping
Virtual Bookkeeping Services in Miami
Virtual Bookkeeping Services in Miami for small businesses, startups, and firms. Compare local CPAs & get a free quote.
Need help with bookkeeping, QuickBooks, tax, or CFO support? Tell us what service you need and where your business is located.
Request a ConsultationMiami business owners do not need an in-person bookkeeper to get reliable monthly books, clean payroll records, and tax-ready financials. A Florida-experienced virtual bookkeeper handles QuickBooks Online, tracks Miami-Dade sales tax, and delivers reports on time — all remotely. Whether you run a restaurant in Brickell, a real estate portfolio in Coral Gables, a medical office in Doral, or an ecommerce brand shipping statewide, virtual bookkeeping keeps your records accurate without the overhead of a local hire.
Problems we solve
Common bookkeeping problems we solve
Most businesses reach out when the books are falling behind. A professional bookkeeper cleans up the mess and keeps your records tax-ready every month.
- Books are months behind
- Bank and credit card accounts are not reconciled
- Transactions are miscategorized or missing
- You do not understand your P&L or cash flow
- Tax time is stressful because records are not ready
- Payroll and sales tax filings are inconsistent
- You spend too much time on bookkeeping instead of running the business
Ready to hand off your monthly bookkeeping?
Tell us about your business and we'll match you with vetted monthly bookkeepers.
What's included
What professional bookkeeping covers
A modern bookkeeping provider handles the full monthly cycle — reconciliations, AP/AR, financial reporting, and a clean year-end handoff to your CPA.
Bank reconciliation
Every bank, credit card, loan, and merchant account reconciled monthly to the penny.
Accounts payable
Bill capture, approvals, and on-time vendor payments through Bill.com, Melio, or QBO.
Accounts receivable
Invoicing, payment posting, and collections so cash hits the bank faster.
Financial reporting
Monthly P&L, balance sheet, and cash-flow with KPIs your team will actually read.
Ready to hand off your monthly bookkeeping?
Tell us about your business and we'll match you with vetted monthly bookkeepers.
Packages
Monthly bookkeeping packages
Compare Starter, Growth, and Advisory bookkeeping packages. Each is built around a clear business stage and set of deliverables so you know exactly what you're buying.
Starter Bookkeeping
$200 – $500
per month
For simple small businesses with one bank account, light transaction volume, and straightforward monthly reporting needs.
- Monthly transaction categorization
- Bank reconciliation
- Credit card reconciliation
- Profit and loss report
- Balance sheet
Most common
Growth Bookkeeping
$500 – $1,200
per month
For growing businesses with more accounts, employees, and recurring payables and receivables to manage.
- Monthly bookkeeping
- Payroll support
- Accounts payable review
- Accounts receivable review
- Monthly financial reports
- QuickBooks support
Advisory Bookkeeping
$1,200 – $3,500+
per month
For businesses needing deeper support beyond transaction entry — insights, controls, and strategic advisory.
- Monthly bookkeeping
- Financial reporting
- Cash flow review
- Tax-ready records
- Controller support
- CFO advisory option
Cleanup & catch-up
Cleanup bookkeeping pricing
Behind on your books? Cleanup (also called catch-up) is billed as a one-time project before recurring monthly work begins.
| Scope | Typical range | Notes |
|---|---|---|
| Light cleanup (1–3 months behind) | $500 – $1,500 | Categorize, reconcile, and tie out to bank statements |
| Standard cleanup (3–9 months behind) | $1,500 – $4,000 | Rebuild ledgers, fix prior-year miscategorizations |
| Deep cleanup (9–18 months behind) | $4,000 – $9,000 | Multi-year reconciliations, late-return support |
| Catch-up / multi-year (18+ months) | $9,000 – $25,000+ | Full ledger reconstruction, often spans 2–3 tax years |
| Per-month catch-up rate | $300 – $700 / month behind | Most providers price by months-behind + transaction volume |
Local compliance
Florida & Miami bookkeeping compliance
Florida businesses enjoy no state income tax, but they must track sales tax, local option surtaxes, and reemployment tax carefully — especially in Miami-Dade County.
- Florida sales tax (6%) plus Miami-Dade County local option surtax (1%) tracked for DR-15 filings
- Tourist development tax tracked for Miami hospitality and short-term rentals
- Florida reemployment tax (SUI) reconciled to payroll and reported quarterly
- No state income tax withholding — federal-only payroll simplifies books but still needs clean W-2 reconciliation
- Florida corporate income tax (5.5%) data prepped for Form F-1120 where applicable
- Year-end CPA handoff for federal returns with Florida-specific schedules
Recurring
Monthly bookkeeping packages
An ongoing engagement closes your books within 5–10 business days of month-end so owners and investors get real-time visibility, not stale numbers.
- Every transaction categorized to your chart of accounts
- All bank, credit card, and loan accounts reconciled to statements
- Monthly P&L, balance sheet, and cash-flow statement delivered
- AP and AR maintained throughout the month, not just at month-end
- Monthly review call to flag anomalies and answer questions
- CPA-ready year-end financials handed off on January 31
Bundle
Payroll + bookkeeping bundle
When the same provider handles payroll and the books, wage and tax data flows straight to the GL — no manual journal entries, no year-end scramble.
- Payroll auto-posted to QuickBooks Online, Xero, or Sage with proper splits
- 401(k), HSA, and benefit accruals tracked monthly, not just at year-end
- Workers comp audit data pulled directly from payroll classes
- Cash flow forecasts driven by actual pay-period and tax-deposit dates
- One vendor, one bill, one team that knows your books and your payroll
- Year-end W-2 / 1099 reconciled to the GL before filing
One-time project
Cleanup & catch-up bookkeeping
Cleanup rebuilds messy or behind books before recurring work starts. Most providers scope it as a fixed project priced by months-behind and transaction volume.
- Categorize and reconcile prior-period transactions back to true balances
- Fix duplicated, miscategorized, or missing entries
- Rebuild balance sheets when retained earnings have drifted
- Late tax returns filed with accurate numbers your CPA can stand behind
- Hand-off into a recurring monthly package once books are current
- Optional IRS notice support if a missed filing has already triggered a letter
QuickBooks
QuickBooks Online support
Most U.S. small businesses run on QuickBooks Online. A QuickBooks-certified bookkeeper sets the file up correctly the first time and maintains it month after month.
- QuickBooks Online setup, chart of accounts, and bank feeds configured
- QuickBooks ProAdvisor-certified bookkeepers and accountants
- Migration from desktop QuickBooks, spreadsheets, or another platform
- Bank rules, recurring transactions, and class tracking optimized
- QuickBooks Payments, Payroll, and Bill Pay integrations supported
- You remain the primary account owner — never locked out of your file
Specialty
Industry-specific bookkeeping
Industry context changes everything — what a restaurant tracks weekly is not what a real estate investor tracks monthly. Match your bookkeeper to your business.
- Restaurants: daily sales summaries, tip pooling, food/beverage cost %
- Real estate: per-property P&Ls, depreciation, Schedule E exports
- Construction: job costing, WIP schedules, retention tracking
- Ecommerce: A2X-style channel reconciliation, COGS, inventory
- Professional services: WIP, retainers, deferred revenue
- Nonprofits: fund accounting, grant tracking, Form 990 prep
Software
QuickBooks, Xero & cloud bookkeeping support
Most outsourced bookkeepers work in QuickBooks Online or Xero. Knowing the platform helps you compare quotes apples to apples.
| Platform | Best for | Pricing (typical) | Notes |
|---|---|---|---|
| QuickBooks Online | Most U.S. small businesses; default for CPA firms | $35 – $235 / mo (Simple Start → Advanced) | Largest ProAdvisor network; tightest integration with QuickBooks Payroll |
| Xero | Startups, ecommerce, multi-currency, international | $20 – $80 / mo (Early → Established) | Cleaner UX, unlimited users on every plan, strong app marketplace |
| FreshBooks | Solopreneurs, freelancers, service-based businesses | $21 – $65 / mo + $11/team member | Invoicing-first; lighter on inventory and accrual reporting |
| Wave | Very small businesses with minimal volume | Free core, paid add-ons | Good entry point; outgrown quickly past 50 transactions/mo |
| Sage Intacct | Mid-market and multi-entity businesses | Quote-based, $400+ / mo typical | True multi-entity consolidation; overkill below ~$5M revenue |
Vetting checklist
Questions to ask a bookkeeping provider
- 1What accounting software do you use, and will I remain the file owner?
- 2How quickly do you close the books after month-end?
- 3Is your pricing flat-fee monthly or hourly, and what triggers scope changes?
- 4Can you handle cleanup or catch-up before we start the monthly engagement?
- 5Do you offer payroll, AP, and AR — or do I need separate vendors?
- 6How do you coordinate with my CPA at year-end?
- 7What industries do you specialize in, and can you share references?
- 8How is my financial data protected — MFA, SOC 2, encrypted document portals?
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Featured bookkeepers
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By city
Find this service by city
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Dallas, TX
Dallas accounting firms anchor finance, real estate, and corporate headquarters across DFW.
Los Angeles, CA
LA's accountants specialize in entertainment, real estate, and creative-industry tax planning.
San Francisco, CA
San Francisco CPAs serve startups, venture-backed companies, and complex equity-comp clients.
New York City, NY
NYC's accountants cover Wall Street, media, real estate, hospitality, and the small businesses of all five boroughs.
Miami, FL
Miami's CPAs specialize in international tax, real estate, hospitality, and Latin American business.
Chicago, IL
Chicago accountants serve professional services, manufacturing, logistics, and the Midwest's largest corporate base.
Atlanta, GA
Atlanta's CPAs support film, fintech, logistics, and one of the country's most dynamic small-business scenes.
Boston, MA
Boston-area accountants serve life sciences, higher education, financial services, and innovation-economy startups.
Seattle, WA
Seattle CPAs serve tech, aerospace, and the Pacific Northwest's deep entrepreneurial bench.
Washington DC, DC
Washington DC accountants serve federal contractors, nonprofits, associations, and the law firms that anchor the capital's economy.
Baltimore, MD
Baltimore CPAs serve healthcare systems, port and logistics operators, biotech, and the city's deep nonprofit and higher-ed community.
Ready to hand off your monthly bookkeeping?
Tell us about your business and we'll match you with vetted monthly bookkeepers.
Common questions
Bookkeeping FAQs
Do I need a local Miami bookkeeper or can I work virtually?+
Cloud bookkeeping via QuickBooks Online or Xero means you can work with a specialist anywhere in the U.S. Many Miami business owners prefer virtual bookkeepers who understand Florida sales tax and Miami-Dade surtax rules but do not need to visit the office.
How much does virtual bookkeeping cost in Miami?+
Most Miami small businesses pay $200–$3,500/month for virtual bookkeeping depending on transaction volume, account count, and whether the books are cash or accrual. Cleanup projects range from $500–$9,000+ depending on months behind.
Can a virtual bookkeeper handle Florida sales tax?+
Yes. A Florida-experienced virtual bookkeeper tracks the 6% state sales tax plus Miami-Dade's 1% local option surtax, reconciles DR-15 filings, and keeps tourist development tax records for hospitality businesses.
What's included in a virtual bookkeeping package?+
Typical packages include monthly bank and credit card reconciliation, categorized transactions, accounts payable and receivable, financial reports (P&L, balance sheet, cash flow), and a CPA-ready year-end package.
Can the same provider handle virtual bookkeeping and payroll?+
Yes — the payroll + bookkeeping bundle is common. Payroll entries auto-post to the general ledger, Florida reemployment tax is tracked quarterly, and year-end W-2s and 1099s reconcile to the books before filing.
How quickly can a virtual bookkeeper clean up my books?+
Light cleanup (1–3 months behind) typically takes 1–2 weeks. Standard cleanup (3–9 months) takes 2–4 weeks. Deep or multi-year catch-ups can take 4–10 weeks depending on transaction volume and documentation available.
Will I still need a CPA for taxes if I have a virtual bookkeeper?+
Yes. Your virtual bookkeeper closes the books monthly and delivers a clean year-end package. Your CPA then prepares and files federal and Florida returns. Some firms offer both bookkeeping and tax under one roof.
Is my financial data secure with a virtual bookkeeper?+
Reputable virtual bookkeepers use encrypted document portals, multi-factor authentication, and SOC 2-compliant software. You retain ownership of your QuickBooks or Xero file, and access can be revoked at any time.
How to choose
How to choose a bookkeeper
Use these criteria to compare candidates side by side and avoid the most common hiring mistakes.
Industry concentration
Ask how many clients in your industry they currently serve. Generalists miss niche credits, filings, and software conventions.
Credentials and licensure
Verify active CPA license, Enrolled Agent status, or relevant certifications (QuickBooks ProAdvisor, Xero Partner, AFSP).
Software stack
Confirm they work in your existing platforms — QuickBooks Online, Xero, Gusto, Sage Intacct — rather than forcing a migration.
Engagement scope and SLAs
Get a written engagement letter that lists deliverables, monthly close date, response times, and what is and isn't included.
Pricing transparency
Prefer fixed monthly fees over open-ended hourly billing for recurring work. Ask what triggers a price increase.
References and reviews
Ask for 2–3 current client references in your industry, plus check independent reviews and state-board status.
Ready to hand off your monthly bookkeeping?
Tell us about your business and we'll match you with vetted monthly bookkeepers.
Monthly bookkeeping
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A CPA-curated checklist of 80+ business deductions most owners miss — organized by category so you can sweep it before filing.
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The practical tax playbook for freelancers, contractors, and solo creatives — deductions, quarterly estimates, and self-employment strategies.
The Year-End Tax Planning Guide
The CPA's December playbook — practical strategies to reduce your tax bill before the year closes.
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Automated dashboards, multi-account reconciliations, and CPA-ready reporting workbooks for serious owners and bookkeepers.
Tax & Bookkeeping Resource Library
Our complete advisor-grade collection — every premium asset an owner needs to run clean books, lower taxes, and recover messy ledgers, in one bundle.