CPA price list

CPA Price List (2026)

Service-by-service CPA pricing you can use to vet your next quote.

Use this CPA price list as a benchmark before signing an engagement letter. Each section shows realistic 2026 ranges, who the service fits, and the variables that push you to the high or low end.

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Individual 1040

$250 – $1,400

W-2 to self-employed

S-corp 1120-S

$900 – $3,800

Single to multi-state

Monthly bookkeeping

$300 – $2,500

Per month

Fractional CFO

$2K – $15K

Per month

Personal federal + state tax return prep.

Individual tax return (1040)

Who it's for: W-2 households, freelancers with a Schedule C, investors with K-1s, and high-income filers.

Scenario	Price	Cadence	Notes
Simple W-2 + standard deduction	$250 – $450	per return	Single state, no Schedule C, no rentals.
Itemized + one state, basic investments	$400 – $700	per return	Schedule A, brokerage 1099s, child credits.
Self-employed / Schedule C	$600 – $1,400	per return	Includes Schedule SE, home-office, vehicle, QBI analysis.
Rental properties (1–3)	$700 – $1,600	per return	Schedule E per property, depreciation, passive-loss tracking.
Complex (K-1s, multi-state, equity comp)	$1,200 – $2,500+	per return	RSUs / ISOs, AMT, multi-state allocations, foreign accounts.

What drives the price

Number of W-2s, 1099s, K-1s, and brokerage statements
Schedules C, D, E, or F
Multi-state and part-year residency
Equity compensation (RSU, ISO, NSO, ESPP)
Foreign income, FBAR, Form 8938
Rush filing inside two weeks of the deadline

Bundle to save

Pairing this service with tax prep or bookkeeping usually saves 10–25% versus buying it standalone, and removes the year-end clean-up tax that catches owners off guard.

Estimate a bundle

Federal + state corporate income tax return for C-corps.

Business tax return (1120 C-corp)

Who it's for: Delaware C-corps, startups, and established corporations.

Scenario	Price	Cadence	Notes
Pre-revenue Delaware C-corp	$900 – $1,800	per return	Includes DE franchise + federal 1120; clean books required.
Operating C-corp under $2M revenue	$1,500 – $3,000	per return	1120 + 1–2 state returns, basic depreciation.
C-corp $2M – $10M revenue	$2,500 – $5,500	per return	Multi-state, accrual GAAP-leaning books, M-1/M-3 reconciliation.
C-corp $10M+ revenue	$5,500 – $15,000+	per return	Consolidated returns, tax provision, transfer pricing, R&D credit.

What drives the price

Revenue tier and number of state filings
Cleanliness and basis of bookkeeping (cash vs accrual)
R&D credit, §174 capitalization, and other elections
Multi-entity consolidation
Foreign subsidiaries and Forms 5471 / 5472

Bundle to save

Pairing this service with tax prep or bookkeeping usually saves 10–25% versus buying it standalone, and removes the year-end clean-up tax that catches owners off guard.

Estimate a bundle

Pass-through corporate return + K-1s to shareholders.

S-corp return (1120-S)

Who it's for: Owner-operator small businesses, professional service firms, and consultants on an S-election.

Scenario	Price	Cadence	Notes
Single-shareholder S-corp, clean books	$900 – $1,500	per return	1120-S, single K-1, basis schedule.
Multi-shareholder S-corp under $1M revenue	$1,400 – $2,400	per return	Multiple K-1s, basis tracking, reasonable-comp memo.
S-corp $1M – $5M revenue	$2,200 – $3,800	per return	Multi-state K-1 allocations, fixed-asset schedule, fringe benefits.
Complex S-corp (multi-state, fringe, audits)	$3,500 – $7,500+	per return	Composite returns, 280G, accountable plan, retirement deferrals.

What drives the price

Number of shareholders and K-1s
Reasonable compensation analysis and documentation
Multi-state filings and composite returns
Accountable plan, retirement, and fringe-benefit structuring
Bookkeeping quality at year-end (cleanup is billed extra)

Red flags

Quote skips reasonable-compensation analysis
Flat-fee that excludes state K-1s and composite returns
No basis schedule reconciliation

Pass-through partnership / LLC return + K-1s.

Partnership return (1065)

Who it's for: Multi-member LLCs, real-estate partnerships, joint ventures, and professional partnerships.

Scenario	Price	Cadence	Notes
2-partner LLC, single state	$900 – $1,600	per return	1065, two K-1s, capital-account roll-forward.
Real-estate partnership (1–5 properties)	$1,400 – $2,800	per return	Schedule E property roll-up, §754 election, passive losses.
Operating LLC $1M – $5M revenue	$2,000 – $3,800	per return	Special allocations, multi-state apportionment, basis tracking.
Complex partnership (waterfall, multi-state, foreign)	$3,500 – $9,000+	per return	Tiered partnerships, §704(b)/(c), foreign K-2/K-3 reporting.

What drives the price

Number of partners and K-1s issued
Special allocations and §704(b) capital accounts
§754 / §743 step-up elections
Multi-state apportionment and composite returns
K-2 / K-3 reporting for foreign activity

Bundle to save

Pairing this service with tax prep or bookkeeping usually saves 10–25% versus buying it standalone, and removes the year-end clean-up tax that catches owners off guard.

Estimate a bundle

Ongoing reconciliations, categorization, and monthly close.

Monthly bookkeeping

Who it's for: Any business that wants reliable books without hiring in-house.

Scenario	Price	Cadence	Notes
Starter (under 100 txns / mo)	$300 – $500	per month	One bank + one card, cash basis, monthly P&L.
Growth (100 – 300 txns / mo)	$600 – $1,200	per month	Multiple accounts, payroll sync, quarterly review.
Scale (300 – 700 txns / mo)	$1,300 – $2,200	per month	Accrual, deferred revenue, multi-entity consolidation.
Controller-level (700+ txns or multi-entity)	$2,500 – $5,000+	per month	Dedicated bookkeeper + controller review, KPI pack, audit prep.

What drives the price

Monthly transaction volume
Number of bank, card, and merchant accounts
Cash vs accrual basis and ASC 606 revenue recognition
Inventory / COGS tracking
Multi-entity or multi-location consolidation

Bundle to save

Pairing this service with tax prep or bookkeeping usually saves 10–25% versus buying it standalone, and removes the year-end clean-up tax that catches owners off guard.

Estimate a bundle

One-time project to fix or recreate prior-period books.

Cleanup / catch-up bookkeeping

Who it's for: Owners behind on books, switching firms, or prepping for tax filing or a fundraise.

Scenario	Price	Cadence	Notes
3 – 6 months catch-up, low volume	$1,500 – $3,500	project	Reconcile bank + card, rebuild P&L, deliver year-end package.
12 months catch-up, average volume	$3,500 – $7,500	project	Full year reconciled, accrual adjustments, fixed assets.
Multi-year cleanup or complex	$7,500 – $20,000+	project	Multiple years, multi-entity, untangling commingled accounts.
Hourly cleanup	$80 – $150	per hour	Common when scope is undefined; cap with a not-to-exceed.

What drives the price

Number of months / years behind
Whether books exist or must be rebuilt from scratch
Commingled personal and business accounts
Software migration (e.g. desktop QB → QBO)
Year-end deadline pressure

Red flags

Open-ended hourly quote with no cap
Cleanup priced before reviewing actual bank activity

Running payroll, filing payroll taxes, and year-end W-2s / 1099s.

Payroll service

Who it's for: Any employer — from a 1-person S-corp to a 50-person team.

Scenario	Price	Cadence	Notes
Self-serve software (Gusto, OnPay)	$40 – $80 base + $4 – $12 / employee	per month	Software-only; you run payroll, software files taxes.
CPA-managed payroll, 1 – 10 employees	$150 – $400	per month	CPA reviews and runs payroll, handles state setups.
Multi-state payroll, 10 – 50 employees	$400 – $1,200	per month	Includes state registrations, SUI rate management, workers' comp.
Year-end W-2 / 1099 only	$5 – $15	per form	Often bundled when CPA already does the books.

What drives the price

Headcount and pay frequency
Number of states with employees
Contractor vs employee classification work
Equity compensation processing (ISO/NSO exercises)
Benefits administration scope

Bundle to save

Pairing this service with tax prep or bookkeeping usually saves 10–25% versus buying it standalone, and removes the year-end clean-up tax that catches owners off guard.

Estimate a bundle

Strategic finance leadership without a full-time hire.

Fractional CFO

Who it's for: Growing businesses, startups raising or post-raise, and owners planning an exit.

Scenario	Price	Cadence	Notes
Light advisory (5 – 10 hrs / mo)	$2,000 – $4,000	per month	Monthly review, KPI dashboard, board-pack support.
Active CFO (10 – 25 hrs / mo)	$4,000 – $8,000	per month	Owns model, runway, hiring plan, investor reporting.
Heavy / fundraising mode	$8,000 – $15,000+	per month	Running a raise, audit prep, or M&A diligence.
Project work (model, raise, exit)	$10,000 – $50,000+	project	Fixed-scope engagement with deliverables.

What drives the price

Hours per month and reporting cadence
Active fundraising or audit prep
Number of stakeholders (board, investors, lenders)
Complexity of financial model and KPI stack
Equity component (some CFOs reduce cash for equity)

Bundle to save

Pairing this service with tax prep or bookkeeping usually saves 10–25% versus buying it standalone, and removes the year-end clean-up tax that catches owners off guard.

Estimate a bundle

Representation before the IRS or state for back taxes, audits, and notices.

Tax resolution

Who it's for: Individuals and businesses with IRS notices, levies, liens, or unfiled returns.

Scenario	Price	Cadence	Notes
CP notice response	$500 – $1,500	project	Single-issue notice (e.g. CP2000, CP14).
Installment agreement / streamlined	$1,000 – $2,500	project	Negotiate payment plan under $50K balance.
Offer in compromise	$3,500 – $7,500	project	Full financial workup, Form 656 + 433-A/B.
Audit representation	$2,500 – $10,000+	project	Power of attorney, document production, appeals if needed.
Hourly representation	$200 – $500	per hour	Common for unscoped audits or complex appeals.

What drives the price

Balance owed and how many tax years
Whether returns are filed or need to be prepared
Audit type (correspondence, office, field)
State vs federal involvement
Need for appeals, U.S. Tax Court, or collections defense

Red flags

Flat fees that promise specific IRS outcomes
Large up-front retainer with no scope letter

Tax planning, entity structuring, and ongoing strategic guidance.

Advisory services

Who it's for: Owners and high-income filers who want proactive planning, not just compliance.

Scenario	Price	Cadence	Notes
One-off tax planning session	$500 – $1,500	project	Mid-year projection + recommendations memo.
Entity / S-election analysis	$750 – $2,000	project	LLC vs S-corp vs C-corp modeling with break-even.
Quarterly advisory retainer	$500 – $1,500	per month	Quarterly meetings, ad-hoc questions, projection updates.
Comprehensive advisory + tax	$1,500 – $4,000	per month	Bundled with tax prep, bookkeeping, and CFO-light support.
Hourly advisory	$250 – $500	per hour	Senior CPA or partner rate for ad-hoc questions.

What drives the price

Complexity of entity structure
Number of stakeholders and entities
Equity compensation and exit planning
Estate, gifting, and succession components
Frequency of meetings and turnaround expectations

Bundle to save

Pairing this service with tax prep or bookkeeping usually saves 10–25% versus buying it standalone, and removes the year-end clean-up tax that catches owners off guard.

Estimate a bundle

Pricing models

Hourly vs fixed-fee vs value pricing

Most CPAs use a mix. Knowing which model applies tells you what to expect — and where to push back.

Hourly

Common for cleanup, audits, and unscoped advisory. Insist on a written estimate and a not-to-exceed cap.

Fixed-fee

Standard for annual tax returns and monthly bookkeeping. Read the out-of-scope triggers carefully.

Value / retainer

Used for fractional CFO and advisory. You pay for outcomes and access, not units of time.

Cost drivers

What drives CPA pricing

Same return, same firm — two clients can get quotes 3× apart. These are the levers that move the price.

Complexity (entities, states, schedules, K-1s)
Quality of your bookkeeping at hand-off
Geography and cost of living in the firm's market
Designation (CPA vs EA vs unlicensed preparer)
Software stack — clients on QBO / Xero cost less to serve
Deadline timing — work inside 14 days of a deadline usually carries a rush fee
Whether tax prep is bundled with bookkeeping or advisory

Geography

CPA hourly rates by U.S. metro

Hourly billing rates by U.S. metro and seniority — typical 2026 ranges.

Metro	Staff	Senior / manager	Partner
Northeast (NYC, Boston, DC)	$175 – $250	$250 – $375	$400 – $650
West Coast (SF, LA, Seattle)	$170 – $250	$250 – $360	$380 – $625
Sun Belt (Austin, Atlanta, Miami)	$140 – $215	$215 – $320	$325 – $525
Midwest (Chicago, Minneapolis, Denver)	$135 – $205	$205 – $295	$300 – $475
Smaller metros / rural	$110 – $175	$175 – $250	$250 – $400

Vetting

How to compare CPA quotes

Is the quote fixed-fee, hourly, or value-based — and what's the scope?
What triggers an out-of-scope charge, and how is it priced?
Who actually does the work — partner, senior, or staff?
Are state returns, K-1s, and extensions included?
How are revisions and amended returns billed?
Is bookkeeping cleanup priced separately?
What's the turnaround time and the rush-fee policy?
Do you e-file, sign as paid preparer, and stand behind the return?

Watch out

Pricing red flags

Quotes a flat fee without seeing a prior-year return or trial balance

Promises a specific refund or IRS outcome before reviewing your facts

Won't put scope and out-of-scope triggers in writing

Charges a large up-front retainer with no deliverables milestone

Bundles 'free' tax prep into a long bookkeeping contract you can't exit

Won't tell you who actually prepares the return

CPA Fee Calculator

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Bookkeeping Cleanup Estimator

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FAQ

CPA pricing — frequently asked questions

Why do CPA fees vary so much between firms?

Three drivers explain most of the spread: complexity (entities, states, K-1s), the cleanliness of your bookkeeping at hand-off, and the firm's geography and seniority mix. A junior preparer in a smaller metro charges a fraction of a partner in NYC or SF — but the higher-priced firm often catches savings or risks the cheaper firm misses.

Are fixed-fee or hourly engagements better?

Fixed-fee is better when scope is well defined (annual tax return, monthly bookkeeping, payroll). Hourly is honest when scope is unknown — cleanup work, audits, or first-time advisory. Either way, insist on a written scope, out-of-scope triggers, and a not-to-exceed cap.

Is a CPA more expensive than an EA or unlicensed preparer?

Usually yes, but the gap is smaller than people expect. CPAs typically charge 20–60% more than enrolled agents for the same return, and EAs cost 30–80% more than seasonal chain preparers. CPAs can represent you in tax court, sign audited financials, and offer broader advisory — pay for that only when you need it.

What's the cheapest way to keep CPA costs down?

Hand over clean, accrual-leaning books in QuickBooks Online or Xero, organize source documents into a shared folder, respond fast during prep, and don't push work into the last two weeks before a deadline. Cleanup hours and rush fees are usually the biggest avoidable cost.

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2026 CPA Pricing Guide

Real fee benchmarks for tax prep, bookkeeping, payroll, and advisory — by service and business type.

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