Agency CFO Dashboard
The numbers that actually run a services agency: which clients carry the margin, how concentrated your revenue is, whether recurring revenue covers the base, and how much billable capacity you're leaving on the table.
Total revenue
$179,000.00
Client concentration
47%
Northwind Retail is your largest
Retainer coverage of fixed costs
69%
MRR $12,500.00
Utilization
64%
eff. rate $436.59/hr
| Client | Revenue | Gross margin | Margin % |
|---|---|---|---|
| Northwind Retail | $84,000.00 | $62,000.00 | 74% |
| Cobalt SaaS | $46,000.00 | $37,000.00 | 80% |
| Harbor Health | $31,000.00 | $17,000.00 | 55% |
| Meridian Legal | $18,000.00 | $15,000.00 | 83% |
These are estimates. Want real numbers from a real CPA?
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How it works
- Enter each client's revenue, contractor/freelancer cost, and any monthly retainer for the period.
- Gross margin per client = revenue − contractor cost; concentration is your largest client's share of total revenue.
- Retainer coverage compares monthly recurring revenue (MRR) to the fixed costs you entered.
- Utilization = billable ÷ available hours; effective hourly rate = total revenue ÷ billable hours.
- Pipeline value is each deal's value × probability, for deals expected to close inside the window.
Assumptions
- One period at a time — enter the revenue and costs for the window you're analyzing.
- Contractor cost is the only cost of delivery modeled per client; internal salaries sit in fixed costs.
- A client above ~35% of revenue is flagged as concentration risk; margin under 40% is flagged.
- Nothing is saved — reloading resets to the sample data.
Frequently asked questions
Related
This tool provides estimates for general planning only and is not tax, legal, or accounting advice. Verify with a licensed CPA for your specific situation.
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